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AI BeeKeeperby IT Labs India
AI BeeKeeper by IT Labs India

AI BeeKeeper features and progress

In developmentLast updated

Accounting for Indian businesses and CA firms: books, stock, GST, bank, TDS and payroll in one place. AI drafts entries from PDF bills; bank lines get suggested ledgers from your history. A person checks and posts each entry.

  • 32 Ready
  • 25 In testing
  • 3 Planned

Ready: built and passing its tests on our development system. In testing: built and in testing; anything that does not pass testing will be removed. Planned: not built yet; no date promised.

Books and entries

  • Company set up with the standard account groups

    Ready

    Start a new company in minutes with the groups an Indian accountant expects.

  • Keyboard-first entry for sales, purchase, receipt, payment, contra and journal

    Ready

    Enter vouchers as fast as in the software you know, without the mouse.

  • Ledger and item names appear as you type

    Ready

    Names come up at once on each key press, and a change made by a colleague shows within seconds. On a shared computer, one tick keeps nothing on the device.

  • Tally's function keys, with a shortcut list on every screen

    In testing

    Use the voucher keys you already know. If a key does not work on your computer, click it from the list instead.

  • Day book and ledger statements

    Ready

    See every entry of a day or every movement of an account.

  • Trial balance, profit and loss, balance sheet

    Ready

    Your reports are ready the moment an entry is saved.

  • Correct by reversal, never by deleting

    Ready

    Mistakes are fixed by a visible reversal, so the history stays in the books.

  • Lock past periods and close the year

    Ready

    Nothing can be entered or changed before the lock, and a closed year stays as it is.

  • Tamper-evident edit log

    Ready

    Every change is recorded with who and when, and any later tampering shows up.

  • Choose what you keep books for, and switch off what you do not use

    In testing

    Personal books, a business or a CA firm: each sees only the screens it needs, and a part you do not use can be switched off.

  • Remembers the party's usual ledger

    In testing

    Pick a party on a sale or purchase and the ledger used last time is filled in for you. You can change it before saving.

  • Standard units ready to use

    In testing

    A new company starts with the common GST units, such as numbers, kilograms and boxes, so you can add stock items straight away.

  • Your own CA in your books

    Ready

    Add your CA, choose exactly what they may do, and remove them at once when you want.

  • Recurring entries

    Ready

    Rent, EMI and subscriptions are prepared each month for you to check; nothing posts by itself.

Stock

  • Stock items, units and stock groups

    Ready

    Keep your item list the way your business counts it.

  • Item lines on sales and purchase with GST filled in

    Ready

    Pick the item and quantity; the tax lines fill themselves.

  • Stock summary at weighted average cost

    Ready

    Closing stock flows into your profit and loss and balance sheet.

GST

  • Several GST registrations in one company

    Ready

    Run every state registration from the same books.

  • GSTR-1 and GSTR-3B prepared from your books

    Ready

    No retyping: returns are built from the entries you already made.

  • GSTR-1 file for the GST portal's offline upload

    In testing

    Download one file per month, or per quarter for quarterly filers, and upload it instead of filling the tables by hand.

  • GSTR-2B match with your purchases

    Ready

    See which supplier bills are missing, extra or different before you claim credit.

  • Input tax credit rules, including blocked credit

    Ready

    Credit you cannot claim is kept out of your return.

  • Mark a return filed and see what changed after

    Ready

    You are told when an entry touches a period you have already filed.

  • Changes to filed invoices go into the amendment tables

    In testing

    Correct a sale after filing and the next return carries the amendment and the tax difference.

E-invoice and e-way bill

  • E-invoice number and signed QR code on your invoices

    In testing

    Generate the e-invoice from the sales entry. Tested against our own stand-in for the GST partner's service; no GST partner is chosen yet and it has not run against a real sandbox.

  • E-way bill generate, update and cancel

    In testing

    Create the e-way bill for a sale straight from the invoice. Tested against our own stand-in for the GST partner's service; no GST partner is chosen yet and it has not run against a real sandbox.

Bank

  • Bank statement import (CSV, Excel, MT940)

    Ready

    Bring in your bank lines in the format your bank gives you.

  • Automatic matching and bank reconciliation statement

    Ready

    Matched lines tick off by themselves; you check only the rest.

  • Split matches: one bank line to several entries, or several lines to one entry

    Ready

    A cheque that pays three bills, or two deposits for one invoice, still ticks off in one step.

  • Draft entries from unmatched bank lines

    Ready

    Turn a bank line into an entry with the ledger suggested for you from your books' own history and party names (not AI).

  • Bank rules

    In testing

    Set a rule once, such as bank charges going to the same ledger, and every matching bank line is suggested that ledger. A rule only suggests; you still check and post.

  • Ledger suggestions for bank lines

    Ready

    The likely account is offered from your own past entries or the party the bank line names, and only when the match is clear.

AI assist

  • Purchase bills read into draft entries

    Ready

    Upload a PDF bill and get a draft purchase entry with doubtful fields flagged.

  • Bills come in line by line, with stock items and units

    In testing

    Each line of a supplier's bill fills an item row, and a missing item or unit is one tap to create.

  • Drafts queue: suggestions wait for your OK

    Ready

    AI prepares, you decide. AI suggestions wait in a drafts queue for a person, and each is marked in the edit log.

TDS

  • TDS on entries, with challans and what they paid

    In testing

    Deduct, deposit and track TDS in the same books, and download every challan as a spreadsheet for your CA.

  • Quarterly TDS statement data and certificates

    In testing

    Quarter figures and deductee certificate printouts. The filing format is not yet checked by a CA.

Payroll

  • Employees, salary parts and monthly payroll with attendance

    Ready

    Run the month's salaries, including half days and changes.

  • Payslips and the salary entry in your books

    Ready

    Each payroll posts its own accounting entry; staff get payslips.

  • PF, ESI and professional tax files

    In testing

    Contribution files for the month, built from the payroll.

  • Salary TDS and the yearly certificate per employee

    In testing

    Tax on salary worked out, with a yearly certificate printout for each employee (rates and format not yet checked by a CA).

  • Gratuity, bonus, labour welfare fund and staff loans

    Planned

    The rest of Indian payroll, in the same place.

For CA firms

  • One workspace for many client companies

    Ready

    Move between your clients' books without signing in again.

  • Choose what each client may do: view only, or also upload

    In testing

    Give a client just the reports, or let them send bills and bank statements too. They cannot post, and your staff keep control of the books.

  • Let a trusted client post entries, in the areas you tick

    In testing

    Turn off review for a client you trust and tick the areas they can enter, such as sales or bank. Masters, locks and salaries stay with you, and reports stay complete.

  • Full use for a client who runs their own books

    In testing

    A client can keep their own accounts while locks, year close, return filing and approvals stay with you.

  • A client admin for each client company, within the seats you give

    In testing

    One person at the client adds colleagues up to your number and sets what they may do. Removing people stays with your firm, and they never see your other clients.

  • Your direct clients on the Practice page

    In testing

    Clients outside your firm who added you as their CA are listed by name with a link. Each opens with its own sign-in, under that client's rules.

  • A firm head who sees every client company

    In testing

    One senior person can read all clients' books without being added to each company.

  • Clients confirm or question entries

    In testing

    Your client can tick off entries or ask a question on one, and you answer in one place; the books never change.

  • See what waits on your client and send a reminder

    Ready

    Each entry shows who confirmed or asked, and when. See what your client has not looked at, and send one short reminder a day that appears when they next open their books. No mail goes out.

  • Practice home with every client's open work

    Ready

    See what is waiting across all clients at a glance.

  • Entry batches: prepare entries without touching the books

    In testing

    A client or junior prepares a named set of entries, with any new ledgers they need, and sends it for review. The books do not change.

  • Preview, review and post a batch

    In testing

    See how profit, balances, stock and GST would change, with nothing saved. Post the entries that are right and send the rest back with a comment.

  • All work needs approval

    In testing

    Turn on one switch and no entry, payroll or imported file reaches the books until a second person approves it. The owner has no way round it in the screens. Some paths are still being tested.

Moving in and safety

  • Import from Tally: masters, opening balances and vouchers

    In testing

    Bring years of books across; totals are compared after the import (tested on synthetic Tally files, not yet on a real firm's export).

  • Export a company and import it again

    Ready

    Your data is yours: take a full copy whenever you want.

  • One IT-Labs sign-in

    Planned

    Sign in with the same IT-Labs account you use for the other IT-Labs products.

  • Daily backup in India with eight-year retention

    Planned

    Your books are kept as long as the law asks, in India.

  • Help on every screen

    Ready

    Every page links a short guide in plain words for that page, so a new user always knows what to do next.

With AI and without AI

With AI off, bills that fixed rules cannot read are entered by hand. Everything else works the same, and AI can be switched on or off per business at any time.

Same without AI57

  • Company set up with the standard account groupsReady
  • Keyboard-first entry for sales, purchase, receipt, payment, contra and journalReady
  • Ledger and item names appear as you typeReady
  • Tally's function keys, with a shortcut list on every screenIn testing
  • Day book and ledger statementsReady
  • Trial balance, profit and loss, balance sheetReady
  • Correct by reversal, never by deletingReady
  • Lock past periods and close the yearReady
  • Tamper-evident edit logReady
  • Choose what you keep books for, and switch off what you do not useIn testing
  • Remembers the party's usual ledgerIn testing
  • Standard units ready to useIn testing
  • Your own CA in your booksReady
  • Recurring entriesReady
  • Stock items, units and stock groupsReady
  • Item lines on sales and purchase with GST filled inReady
  • Stock summary at weighted average costReady
  • Several GST registrations in one companyReady
  • GSTR-1 and GSTR-3B prepared from your booksReady
  • GSTR-1 file for the GST portal's offline uploadIn testing
  • GSTR-2B match with your purchasesReady
  • Input tax credit rules, including blocked creditReady
  • Mark a return filed and see what changed afterReady
  • Changes to filed invoices go into the amendment tablesIn testing
  • E-invoice number and signed QR code on your invoicesIn testing
  • E-way bill generate, update and cancelIn testing
  • Bank statement import (CSV, Excel, MT940)Ready
  • Automatic matching and bank reconciliation statementReady
  • Split matches: one bank line to several entries, or several lines to one entryReady
  • Draft entries from unmatched bank linesReady
  • Bank rulesIn testing
  • Ledger suggestions for bank linesReady
  • TDS on entries, with challans and what they paidIn testing
  • Quarterly TDS statement data and certificatesIn testing
  • Employees, salary parts and monthly payroll with attendanceReady
  • Payslips and the salary entry in your booksReady
  • PF, ESI and professional tax filesIn testing
  • Salary TDS and the yearly certificate per employeeIn testing
  • Gratuity, bonus, labour welfare fund and staff loansPlanned
  • One workspace for many client companiesReady
  • Choose what each client may do: view only, or also uploadIn testing
  • Let a trusted client post entries, in the areas you tickIn testing
  • Full use for a client who runs their own booksIn testing
  • A client admin for each client company, within the seats you giveIn testing
  • Your direct clients on the Practice pageIn testing
  • A firm head who sees every client companyIn testing
  • Clients confirm or question entriesIn testing
  • See what waits on your client and send a reminderReady
  • Practice home with every client's open workReady
  • Entry batches: prepare entries without touching the booksIn testing
  • Preview, review and post a batchIn testing
  • All work needs approvalIn testing
  • Import from Tally: masters, opening balances and vouchersIn testing
  • Export a company and import it againReady
  • One IT-Labs sign-inPlanned
  • Daily backup in India with eight-year retentionPlanned
  • Help on every screenReady

Faster with AI (works by hand too)3

  • Purchase bills read into draft entriesReady

    Without AI, the bill's text is read by fixed rules, and a scanned image is entered by hand. AI reads more bill layouts and flags doubtful fields. AI reading is not yet running on the new test system.

  • Bills come in line by line, with stock items and unitsIn testing

    Without AI, fixed rules read the lines of common bill layouts. AI reads more layouts.

  • Drafts queue: suggestions wait for your OKReady

    Drafts from bank lines come without AI. With AI, drafts from bills read by AI wait here too.

Test results

Last run

Results of our own automated tests on our test servers. This is not a certification.

1790 of 1791 automated checks passing

First-time-user journeys

  • First day: sign up, company, receipt, payment, day book and trial balanceNot yet on the test server
  • Stock and GST on sales and purchasesNot yet on the test server
  • GST returns from the books, filed and correctedNot yet on the test server
  • Import from Tally, totals comparedNot yet on the test server
  • E-invoice and e-way billNot yet on the test server
  • Bank statement matching and a bill turned into a purchase entryNot yet on the test server
  • TDS: deductions, challans and quarterly returnNot yet on the test server
  • CA firm: staff and a client person working on one companyNot yet on the test server
  • Export a company and import it again with equal booksNot yet on the test server
  • Payroll: employees, a month's salaries, postingNot yet on the test server
  • Personal books with areas switched offNot yet on the test server
  • Entry batches: a client prepares and sends entries, the books do not changeNot yet on the test server
  • All work needs approval: a second person approves a staff entryNot yet on the test server
  • Your own CA: added by the owner, locks the books, loses the step, is removedNot yet on the test server

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